Document Server
There are 2 ways to setup Document Server on the printer driver.
1. By going through Devices and printers> select printer> printing properties > Job/Log
This is the way I have given instruction to my teachers and building to do to set up Document server in the past. THIS WAY CAUSED HUGE ISSUES! This not only stuck to the computer we wanted it to every time, but any teacher that printed something it also changed the sittings on the print server so it stuck to all users printing through the print server . Everyone in the entire building had document server and all documents were being sent to one teacher. I don't know how the printer server captured this and made it the default sittings for everyone, but it did.
2. Configure the settings through a Word document and it will translate to all of the documents you print from that particular computer if you are logged in as yourself. Below are detailed steps and if you would like screenshots you can download this document.
- Once you type your first document in Word or spreadsheet in Excel choose File in top left corner
- Choose Print
- Select your copier which may be listed as XMS-WorkRoom-MP5000...
- Press the Printer Properties button just below the copier selection
- Select the Job/Log tab
- Type your User ID in the first box
- Choose Send to Document Server in the first pulldown
- Select Windows in the pulldown below it lableled User Name
- Select Automatic in the pulldown below that labeled File name
- If you wish to password protect your print job you may enter a 4-8 digit code in the next box
- Press OK to close the Properties window
- Press the Print button towards the top
The print job has now been sent to the copier
- At the printer press the Document Server button
- If it is sorted by file list and not thumbnails you should see your document listed by your Windows Username
- Enter your passcode and press OK
- This is also where you would select finishing options such as collation and stapling.
- After the document prints you should select Delete File on the left
- Some copiers are set to purge files in the Document Server after a number of days.