Instructional & Information Technology Services

Outlook can be access via your desktop icon on any CPS computer, or from webmail.columbia.k12.mo.us. If you are accessing Outlook from a CPS machine, use the instructions under Outlook in the table below. If you are accessing Outlook via the web address (from home, or any other non-CPS machine) use the instructions for Outlook Web App in the table below. Also, please visit the FAQ section for frequently asked questions.

Click here for the 1-page Quick Reference Sheet

	Important information as you get started with Outlook Settings: Many settings (such as requesting a read reciept, your signature etc.) are machine specific and tied to your login on the specific machine your are logged into. Confidentiality: Once you have configured Outlook for a computer, all subsequent logins for you on that computer will automatically log you in to Outlook. There will be no password prompt to access your email. Please remember to use good confidentiality practices by locking your computer (Ctrl+alt+Delete- then select Lock Workstation) whenever you leave your computer unattended. Distribution Lists: Be sure you are not using outdated distribution lists that were copied from Groupwise. Distributions lists that were copied are no longer connected to the original author and changes will not be updated and will need to be deleted and re-shared. Accessing Groupwise: Starting August 14th, every building will have 1 machine from which Groupwise can be accessed. You will not be able to send or recieve email from Groupwise, however you will be able to access your old contacts, calendars, and/or email that may not have been brought into Outlook
Outlook(in district)		Outlook Web App(out of district)
	Exploring Outlook Video (3 min) Coutesy of youtube and CBTclips	go to https://webmail.columbia.k12.mo.us
	Logging In! - configuration	Logging In!
	Basic Navigation of your Mailbox	Basic Navigation of your Web Mailbox
	Creating your Signature	Creating Your Signature
	Out of Office Reply	Out of Office Reply: Creating & Activating Out of Office Reply (De-Activating)
	Out of Office Reply	Sending an E-Mail
	Sending an E-Mail Recalling an e-mail Read Receipts and Tracking Netmail Quarantine Report	Sending an E-Mail
	Calendar-Full (see below for individual task documentation) Appointments Meetings Reminders Sharing -alowing others to view and edit your calendar	Calendar
	Archive - accessing email 30 days and older	Archive - accessing email 30 days and older
	Delegates (essential if you are working with mail and calendars that are not your own)	Delegate access and advanced sharing options are only available through the Outlook client. You must be using a CPS computer to use these features.
	Contact Groups (Distribution Lists) Creating Sharing Working with Contacts Working with Shared Contacts Adding Contact Folders to your Address Book Adjusting/Adding Permissions for others	Getting Outlook on your Mobile Device: Android iPad iPhone
	Cool Stuff in Outlook! Quick Parts - save a body of text to insert into an email Quick Steps - Create one click commands to send an email with text and specified contacts.	NEW! Adding/changing your picture to your Outlook profile (picture will only show for internal communications)

Advanced video tutorials (thank you youtube and ISTrainer!):

Change the settings to improve the picture quality if you are watching them in Full Screen (hover towards the bottom of the video, and click on the wheel icon on the tool bar)

Outlook Basic Training Session - Creating and Sending e-mails (3 min)

Outlook Basic Training Session - Conversations view: Handling multiple replies (8mins)

Outlook Basic Training Session - Read and Respond to e-mails (7 min)

Outlook Basic Training Creating an Appointment (8 min)

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