Business Services Department

Columbia Public Schools

Columbia, Missouri

Finance Procedures Manual

Telephone Directory

Table of Contents
(with revision dates)

Accounting

Employee Benefits

Payroll

General

Appendices

ACCOUNTING

Procedure Number	Procedure Name
101	Account Code Overview
110	Budgets
120	Cash Receipts / Deposits / Cash Handling
130	Extra Curricular Activities (ECA)
150	Journal Entries
160	Purchasing
160.10	Bids
160.20	Check Runs
160.30	Invoices
160.40	Purchase Orders
160.402	Bulk Mailing
160.403	Canceling Purchase Orders
160.405	Postage Stamps
160.406	SAM's Club Purchases
160.407	Barnes & Noble Purchases
160.409	Amazon.com Purchases
160.50	Purchasing Card Program
170	Revolving Cash Account Reimbursement
180	Revolving Cash (Petty Cash) Vouchers
185	Sports Officials (Payment Voucher)
190	Travel
190.10	Travel Advances
190.20	Professional Leave Application Forms
190.30	Travel Expense Vouchers
190.40	Local Travel Mileage Reimbursement
200	Vendor Records

EMPLOYEE BENEFITS

Procedure Number	Procedure Name
301	Continuation Coverage of Employee Benefits - COBRA
310	Employee Benefits - General Information
310.10	Dental Benefits
310.20	Flexible Benefits
310.30	Life Insurance
310.40	Medical Benefits
320	New Employee Information
330	Tax Sheltered Annuities (TSA) / 403(b) Program
331	Deferred Compensation / 457(b) Program
340	Workers Compensation

PAYROLL

Procedure Number	Procedure Name
501	Absence Report / Vacation and/or Personal Leave Requests
510	Change of Name / Address
520	Change of W-4
530	Direct Deposits
540	Paychecks
550	Payroll Pre-Lists
560	Payrolls
570	Special Payroll Request Forms
589	Time Clocks
600	Weather Days

GENERAL

Procedure Number	Procedure Name
701	Building Use
705	Donations Received by the District
706	Guidelines for Donated Projects
710	Employee Address Labels
715	Employees or Independent Contractors
720	Accounting for Fixed Assets
730	Grants
740	Incident Reports
750	Surplus Property
761	Telephone - Collecting Money for Personal Calls
762	Telephone Long Distance Access Codes
765	Unclaimed Property
770	Warehouse Orders

APPENDICES

Procedure Number	Procedure Name
Appendix A	BusinessPlus Guide
	A1. Account Code Structure A2. Attaching Documents A3. Cash Receipts (Deposits) A4. Purchase Requests A5. Receiving a Purchase Order A6. Vendor Setup/Change A7. Warehouse Orders (Stores Inventory) A8. Adding Content to the Dashboard A9. AP Invoice Approval A10. Reports
Appendix B	Employee Benefits Program
Appendix C	Pay Schedules
Appendix D	School Calendars
Appendix E	Board of Education Policies
Appendix F	A Guide to Grant Funding
Appendix G	Forms
Appendix H	Time Clocks

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